File Storage

Methodology

The 3-2-1 Backup Strategy

• At least 3 copies.
• At least 2 media.
• At least 1 of them must be offsite.

Platform

stateDiagram-v2
direction TB
state device <<join>>
state backup <<join>>
state extraction <<join>>

state iCloud {
    state "Documents" as i
    Obsidian
    forScore
    Lightroom
    Photos
}
state "OneDrive"      as o
state "Baidu Netdisk" as b
state "Zotero"        as z

[*] --> device : Device
device --> i : Project Files
device --> forScore : Sheets
device --> Photos : Phone Camera
device --> Lightroom : Camera
Lightroom --> Photos : Export
Photos --> Lightroom : Color
device --> z : Literature

i --> o : Archive
device --> o : Replayer Media
device --> b : Large Media

iCloud --> backup
o --> backup
backup --> b : Full Size Backup
b --> b : Online Unzip

b --> extraction
o --> extraction
extraction --> i : Extraction

cloud-storage

• iCloud — 200GiB
  • Center of file storage system.
  • For frequently used working/syncing files.
• OneDrive — 1TiB
  • Comes with Microsoft 365
  • Relayer files and archived project files.
• Baidu Netdisk — 14TiB, $40/yr
  • Media and full-size backup.
  • Online unzipping makes it suitable for backup.

User Mover to migrate files between accounts!

Organization

• Let’s start with what we have:
  • Tag
  • Metadata, including filename
  • Folders
  • File content
• How do we find files:
  • Descend the file trees.
  • Spotlight search.
  • Pinned items.
• General rules to follow
  • Limit hierarchy levels. Deep directories easily confuse users.
  • Comment and tag metadata.
• Naming conventions, see filename for detailed disucssions.

Methodology

• PARA System
• Johnny Decimal System
• ACCESS
• Flat structure — used widely in backlink note taking systems.